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Originally posted by armsys
1. What's inside the _System Items and _User-Defined KW folders?
2. Does _user-Defined KW consist of Search Info Items?
3. How do you create the _User-Defined KW contents, programmatically or manually? In particular, how are the KWs generated?
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These questions stem from the screen shots posted to this thread:
http://www.kinook.com/Forum/showthre...&threadid=3361
The Folder _System Items is a user created folder, something that I create after starting a new urd, it contains the default UR Items created by the File | New function. It allows me to move these default Items out of the way while I work on development of the new database. Generally, I end up deleting this folder at some point.
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EDIT: This might be of interest.
Help - Miscellaneous
User-defined new Info Database: When a new Info Database is created, by default a pre-defined Info Database is used. A user-defined Info Database can replace this default by placing your own Info Database, named template.urd, in the user's Ultra Recall data folder (typically C:\Documents and Settings\<UserName>\Application Data\Kinook Software\UltraRecall\).
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The remainder of the questions pertian to User-Defined Keywords and creation of a "dummy" Item discussed in this thread:
http://www.kinook.com/Forum/showthre...&threadid=3311
The screen shots mentioned above (threadid=3361) were made from an earlier version of the Habitat for Humanities database, the Folder _User-Defined KW was eventually deleted (finished up the work on my home system).
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4. Is New Folder a derived template or just plain Info Item?
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Yes, it's a derived Template - Folder; actually it's a bit of trash that got deleted.
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5. Given that two urds were offered by you, you appear to be more inclined to mulitple-urd database design, aren't you?
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Yes, generally I'll create a database to address a specific task, interest, or answer a group of questions. In some cases I try to keep in mind that the databases could be merged into a larger more general database at some point in the future.
Also, every new project that I work on teaches me more about UR, my methods are still evolving, and I still haven't fully translated what I learned about data normalization into the UR framework and parlance.
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6. How do you generate the account numbers such as 100524 without duplicates? Are the account number generated programmatically or manually (ie, visual lookup)?
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This refers to the original screen shots uploaded for this thread (threadid=3361), which have since been replaced.
The account number that you refer to (100524) is a Multiple Listing Number (MLS), and the Item represents a Real Estate Listing held by the firm. The MLS No is generated when entering a Listing into a MLS System.
The Item Title for a Listing Item takes the following form:
(MLS No) - (Seller Name) - (Listing Address)
Each "part" of the Item Title is also an Attribute. The Item Title is user created (it would be nice if I could define the Item Title from a calculation).
The children of a Listing Item are the typical things (Items) used to track a piece of inventory: pdfs of legal docs, images, link to Seller Contact Item, correspondence, etc...
This database also tracks Advertising Events-Costs for a Listing, and Lockbox and Signage assignment. I haven't worked in a Transactions (Sales) sibling yet.
I have a separate db for Lead Tracking, different set of needs.
I am not convinced that my methods are totally sound, nor is my understanding complete, take it all with a grain of salt.