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You don't have to store your files within Ultra Recall, but can instead put your files in the same folder (or a subfolder) as the Info Database and simply create Info Items that link to the originals. Ultra Recall wiill store a relative path to these files in the Url Attribute of Info Items, making it easy to move or copy the files and Info Database together without breaking any linkages between Info Items or their related files.
We chose a single database file vs. a folder and multiple files for several reasons:
1) Compression: documents that are stored within Ultra Recall are compressed saving space (typically the documents are compressed enough to store both the document and all the additional meta data (attributes) in the same or less space than the original
2) Encryption: Ultra Recall provides optional, strong encryption of all data stored within an Info Database.
3) Transactional changes to your data: because an Info Database is a binary database file, all changes are atomic (they either complete successfully or they do not take place at all). This ensures your data integrity is maintained and cannot be accidentally or purposefully corrupted by simply moving/deleting files.
4) Ease of backup/migrate/restore: Since a single file stores your data, it is very simple to backup/restore or migrate to a different machine. The one thing it does not lend itself to is incremental backups, if this is an important feature, it would probably be recommended to not store your documents in Ultra Recall but rather store them as outlined above.
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