How to quickly import files/web content?

[kevina]

There are several different ways (with the keyboard and/or mouse) to import files and web content into an Ultra Recall (UR) database. This FAQ entry outlines some common, simple methods:

Legend: UR = Ultra Recall, DE = Data Explorer, WE = Windows Explorer, IE = Internet Explorer

From the Ultra Recall browser
- Drag the URL icon or copy/paste the URL, selected content from the page, or a hyperlink on the page to the appropriate location in the Data Explorer (DE).

Ultra Recall IE Toolbar
Starting with Ultra Recall 1.4, an Ultra Recall Internet Explorer Toolbar is available (installed during the installation of Ultra Recall, simply reinstall UR if not currently available) with Copy and Link to Ultra Recall buttons. Simply click the button for the desired import method (copy or link), you can optionally select part of the page before clicking (to capture a snippet).

Ultra Recall Firefox Toolbar
Starting with Ultra Recall 3.1, an Ultra Recall Firefox Toolbar Extension is available (installed during the installation of Ultra Recall, simply reinstall UR if not currently available) with Copy and Link to Ultra Recall buttons. Simply click the button for the desired import method (copy or link), you can optionally select part of the page before clicking (to capture a snippet).

Drag & Drop:
- From a web browser: Either drag the url (from the Address bar, using the icon at the left of the url), selected relevant content from the page, or a hyperlink from the page to the appropriate location in the Data Explorer (DE).
- From WE: Drag a file, folder or a selection of files/folders from WE onto an existing Info Item in the DE.
Note: if the appropriate (UR) instance is not visible (covered or minimized), you can drag your selection onto the taskbar icon for UR (pause for a second) and that UR instance will be brought to the top for dropping onto.
Note2: if the target Info Item isn't visible in the DE, if you hover (while still depressing the mouse button) at the top or bottom area of the DE, it will scroll up or down respectively.
Note3: You can control whether the content is linked or stored (for urls) with the following keys: Ctrl forces storage, Alt forces linkage, adding Shift forces a move (deleting the original), when applicable.
Note4: You can also right-drag most things which will give you several drop options (link/store/move)

Copy & Paste:
1) Copy the desired files/folders/url/hyperlink/web content onto the clipboard:
- From a web browser: Select the url, hyperlink or relevant content from the page onto the clipboard (Edit | Copy or Ctrl+C)
- From WE: Select one or more files and/or folders and use Edit | Copy or Ctrl+C to place them on the clipboard
2) Paste the clipboard contents into an UR instance:
- Manually navigate to a UR instance and DE: focus the appropriate instance of UR, navigate to Info Item in the DE, and use Edit | Paste (Ctrl+V) to create links*, Edit | Paste Special | Copy (Ctrl+Shift+V) to store* or one of the Edit | Paste Special options to paste a specific format.
- Focus the last used instance of UR, then paste the clipboard contents: use the Activation Hotkey (configured @ Tools | Options | General <tab>, default is Win + Z), then navigate/paste as above
- Paste into the default location (either the bold Info Item or the Imported Items Info Item, configured @ Tools | Options | Import <tab>) in the last used instance of UR, using the Import Clipboard Contents Hotkey (configured @ Tools | Options | Import <tab>, default is Win + V).
- Paste into the last used UR instance using the UR tray icon (by default in the bottom right, to the left of the system time): right-click on the UR tray icon, then choose Paste Clipboard Contents.

Context menu entries (right-click menu in Windows Explorer/Internet Explorer/Maxthon**):
1) From WE: right-click on the selected files/folders then choose Send to | UR (link) or UR (copy)
2) from Internet Explorer (IE) or similar: right click anywhere on the page and choose Send to UR (copy) or Send to UR (link). If you have content selected, only this content will be added to UR

System tray icon / notification area
1) In the source application, select and copy (Ctrl+C from keyboard, Edit | Copy on menu)
2) Right-click the UR tray icon, and choose Paste Clipboard Contents

Keyboard
1) In the source application, select and copy (Ctrl+C from keyboard, Edit | Copy on menu)
2) Type Windows+V (or the shortcut configured at 'Tools | Options | Import | Import clipboard contents hotkey').

To Various Locations
To choose the location to import at when using the above methods, check the option 'Tools | Options | Import | Select location when importing from other applications'. If this option is unchecked, documents will either be imported at the selected item or the Imported Items item (depending on Tools | Options | Import | Insert imported items at bold item in Data Explorer pane).

* the default drop action is to link, but this can be changed to copy @ Tools | Options | Import <tab> | Store contents when importing files or web page addresses
** Maxthon is a freeware web browser that extends IE. It can be downloaded @ http://www.maxthon.com/.